Templates for employers | Acas

Example letters, forms, policies and HR documents for employers and HR managers to download and adapt for their own organisation.

Letters

Disciplinary hearing letters

To arrange a disciplinary hearing that could lead to a warning or dismissal.

Disciplinary outcome letters

To give an employee a warning or dismissal at the end of a disciplinary procedure.

Disciplinary appeal letters

To confirm a disciplinary appeal meeting and to give an appeal outcome.

Investigation letters

To tell an employee they're under investigation for a possible disciplinary or grievance issue, or invited to a meeting.

Redundancy letter templates

To tell employees they're at risk of redundancy, invited to a consultation meeting or being made redundant.

Job offer letters

To offer a job to a successful candidate.

Resignation acceptance letter

To acknowledge an employee's resignation.

Letter to an employee's doctor

To ask an employee's doctor about their fitness for work.

Letter to confirm an employee's maternity leave

To respond to an employee who has told you they're pregnant.

Shared parental leave letters

To confirm an employee's shared parental leave.

Flexible working request acknowledgement letter

To acknowledge an employee's request and tell them the next steps.

Flexible working request outcome letter

To confirm your decision on an employee's flexible working request.

Reference request letter

To request a reference for a prospective employee.

Suspension during an investigation at work letter

To explain to an employee why they have been suspended and what happens next.

Reasonable adjustment confirmation letter

To confirm reasonable adjustments with an employee.

Forms and HR templates

Written statement templates

For a 'written statement of employment particulars' to summarise someone's main terms and conditions of employment.

Recruitment checklist

Steps to follow when recruiting.

Induction of new staff checklist

Steps to follow when inducting new staff.

Job description templates

To help you write job descriptions.

Job application form

To help you write job application forms.

Equality and diversity monitoring form

To include with job application forms so you can monitor equality and diversity.

Appraisal form templates

To assess and record employees' performance.

TUPE transfer plan checklists

For the old and new employers to follow when handling a TUPE transfer.

Investigation plan and report

To plan a disciplinary or grievance investigation and report findings.

Disciplinary record template

To keep an employee's disciplinary record.

Settlement agreement guidance and templates

For when an employer and employee make an agreement to resolve a problem or end employment.

Reasonable adjustments review template

To review and monitor reasonable adjustments.

48-hour opt-out agreement template

To record an employee's agreement to work more than an average of 48 hours a week.

Return to work meeting template

For structuring and recording a return to work meeting with an employee who has been off sick.

Example policies

Example disciplinary procedure

For employers to use and adapt.

Example grievance procedure

For employers to use and adapt.

Example equality, diversity and inclusion policy template

For employers to use and adapt.

Example flexible working policy

For employers to use and adapt. Includes how flexible working requests are handled.

Example bereavement policy

For employers to use and adapt.