How to write and style content for Acas.
Write in the Acas tone of voice: factual, easy to understand, and knowledgeable.
Use this style guide to be consistent with:
- words
- phrases
- styling
If something is not in the Acas style guide, follow the Government Digital Service (GDS) style guide.
If you have any questions or suggestions, email digital@acas.org.uk
Previous updates
Acas
Use 'Acas', not 'ACAS'. Acas stands for Advisory, Conciliation and Arbitration Service, but we usually do not need to explain it's an acronym.
Acas is singular. For example, 'Acas is an independent public body that receives funding from the government.'
When referring to something belonging to Acas, use Acas's, not Acas'. This is because the extra 's' is pronounced when spoken. For example, 'St James's Park' or 'the boss's decision'.
acronyms and initialisms
Always write acronyms and initialisms out in full unless:
- something is less known by its full name, and people are more familiar with the acronym or initialism
- you're following an organisation's own style – for example use 'HM Revenue and Customs (HMRC)' the first time, then 'HMRC' after
On first mention, include the acronym or initialism in brackets. This is in case users are searching for it. For the rest of the page, write it out in full.
If there's limited space, you can use the acronym or initialism. For example, in tables.
Also check the style for capitalisation and title case
Examples where the acronym or initialism is more familiar
You do not need to write these out in full.
Examples include:
- the CBI – not 'the Confederation of British Industry (CBI)'
- the CIPD – not 'the Chartered Institute of Personnel and Development (CIPD)'
- the EU – not 'European Union'
- HR – not 'Human Resources'
- the TUC – not 'the Trades Union Congress (TUC)'
- TUPE – not 'Transfer of Undertakings (Protection of Employment) Regulations 2006'
- the UK – not 'the United Kingdom'
- VAT – not 'value added tax'
acts of law, legislation, regulations
Refer to legislation by name when it's useful for users.
Write the name of legislation in full. Use title case. For example, Employment Rights Act 1996.
If you're referring to the same legislation more than once on a page, you do not need to name it each time.
For example: Disability is one of 9 'protected characteristics' covered by discrimination law (Equality Act 2010).
Further references to the Equality Act 2010 on the same page could just say 'by law'.
addresses
Write each part of the address on a new line. Do not use punctuation.
For example:
Acas National
14 Westfield Avenue
Stratford
London
E20 1HZ
adoption and surrogacy
Use:
- 'intended parent' when someone is having a child through surrogacy and is applying for a parental order to become the legal parent
- 'legal parent' when someone has been granted an adoption or parental order to become the child's legal parent
Use lower case for parental order.
advice
Use 'advice', not 'guidance'.
Because:
- it's plain English
- it's a shorter word
- guidance is effectively Acas's advice on how to do something
adviser
Use 'adviser'. Not 'advisor'.
ampersands (&)
Do not use '&' for 'and', unless it's part of a company's name as it appears on the Companies House register.
and/or
Do not use 'and/or'. Use 'and' or 'or', whichever is more appropriate. Or rephrase the sentence so it's clear what you mean.
Also check the style for slashes
apostrophes
Use 'straight' apostrophes, not ‘curly’ (slanted) ones, for consistency.
Do not use an apostrophe for the plural of an acronym as it's grammatically incorrect. For example, 'MPs', not 'MP's'.
archive content
Since the decommission of the old Acas website, we link to any content that has yet to be transitioned on the UK Government Web Archive. We say it is 'on an archive website'. For example: retirement.
argue
Avoid using 'argue' in advice content. Use calmer language instead.
For example, 'You could argue that…' could be softened by saying 'You could explain that…'
asking or making a request
Use 'ask about' or 'ask for' when talking about an informal request someone can make.
Use 'make a request' for formal requests. For example 'make a flexible working request' or 'make a subject access request'.
bereavement
Use plainer terms instead, for example:
- 'death'
- 'when someone has died'
They're simpler and easier for people to understand when in a stressful situation. You can use 'bereavement' for an official term, for example 'bereavement leave'.
Also check the style for death
blogs
When writing a blog for the website, follow the blog guidelines.
Britain
Only use 'Britain' when talking about Acas's vision 'Making working life better for everyone in Britain'.
In other contexts use 'England, Scotland and Wales' instead. This is because users might not know which countries are in Britain.
Put the countries in alphabetical order when listing them together.
bullet points
Use the content pattern for bullet-point lists
callouts
When using callouts on the Acas website, use the callouts content pattern.
capitalisation and title case
Use lower case for most things. For example:
- statutory sick pay (SSP)
- statutory maternity pay
- early conciliation
- trade union
Use title case when writing anything that is officially title case. For example:
- an act of law
- the name of an organisation
- the National Minimum Wage
Also use title case in some contexts for:
- job titles
- team names
- regions of England
Also check the style for acronyms and initialisms
Job titles
Use lower case when writing about a type of job. For example:
- 'speak to an adviser'
- 'company directors'
- 'as a content designer'
Use title case when writing about a specific person. For example:
- Jay Surname, Helpline Adviser
- Acas's Chief Executive
- 'in their role as Senior Content Designer'
Team names
Use title case when writing about a specific, named team within an organisation. For example, Acas's Customer Services team.
Regions of England
Use title case for official regions in England. These are:
- East Midlands
- East of England
- London
- North East
- North West
- South East
- South West
- West Midlands
- Yorkshire and The Humber
For areas such as 'north' or 'south' use lower case. For example, the north of England.
challenge
Avoid using 'challenge' in advice content. Use calmer language instead.
For example, 'You can challenge the employer's decision' could be softened by saying 'You can ask the employer to reconsider their decision'.
claimant, respondent, representative
You can use these terms when writing about early conciliation:
- 'claimant' – the person considering making a claim to an employment tribunal
- 'respondent' – the organisation or person the claim is against
- 'representative' – someone acting on behalf of a claimant or respondent, for example a lawyer
Explain what they mean the first time you use them.
Take care with 'respondent' and 'representative' – users can confuse them.
Code of Practice
Use title case: 'Code of Practice' not 'code of practice'.
When referring to a specific Acas Code of Practice, use its full name in the first instance. Use 'the Acas Code' or 'the Acas Code of Practice' after that.
colleague
Use 'someone you work with' or 'anyone you work with', instead of 'colleague' or 'co-worker'.
This is because in user research some users were confused about who a colleague might be. For example, if it's someone on the same level as them.
contact details
Do not include any other organisation's contact details on the Acas website. Instead, link directly to the organisation's website and give a brief description of who they are.
For example, 'Refuge – national domestic abuse charity, also provides a 24-hour helpline.'
contractual
Use the content pattern for enhanced and contractual entitlements
covid-19 (coronavirus)
Write as 'covid' when it's in a title.
Write as 'covid-19 (coronavirus)' when you first mention it in the text, then as 'covid' after that.
In link text, follow the same rule. For example, 'covid guidance on GOV.UK' (if 'coronavirus' has already been mentioned in previous text).
Only use a capital C for 'covid' if it's at the start of a sentence.
Use 'pandemic' when referring to the pandemic period itself. For example, 'during the covid pandemic' or 'during the pandemic'.
Also check the style for long covid
county court
Use lower case: 'county court' not 'County Court'.
Do not use 'civil court'.
customer services
When writing for the Acas website, use the Acas customer services content pattern.
dashes and hyphens
Only use hyphens to join words together.
In other cases use an en dash, for example when separating groups of words.
An en dash (–) is longer than a hyphen (-) but shorter than an em dash (—).
Consider whether you definitely need to use an en dash. An en dash draws attention to what comes after it, so a comma or full stop might be more appropriate. Using an en dash can also make a sentence longer than necessary.
Also check the style for hyphenated words
DBS check
On first mention, say 'Disclosure and Barring Service (DBS) check'. Explain that this is a criminal record check.
After that use 'DBS check'.
death
Use clear language:
- 'if someone has died'
- 'when someone dies'
- 'after a death'
Avoid euphemisms and unclear language such as:
- 'bereavement' (except for official terms you introduce, like 'bereavement leave')
- 'loss'
- 'passed away'
Avoid assuming how people will be feeling when there's been a death. Do not use emotional language like 'sad', 'upset', 'loved one', 'difficult time'.
Read a blog post on designing content for people dealing with death, from DWP
detriment for enforcing a right
When you need to explain that employees must not experience a detriment, use the content pattern for detriment for enforcing a right.
disability
We use the social model of disability. This says people are disabled by barriers in society, not by their impairment or difference.
Where possible, use language like:
- 'disabled person'
- 'someone who's disabled'
Where it fits better in context, you can also use things like:
- 'someone who has a disability'
- 'because of someone's disability'
- 'your / their disability'
Do not use words that are offensive or negative. For example, 'suffering from', 'handicapped', 'special needs', 'wheelchair-bound'.
Read more about:
- the social model of disability from Scope
- inclusive language: words to use and avoid when writing about disability – GOV.UK
Also check the style for:
disciplinary procedure
Use 'disciplinary procedure', not 'disciplinary process'. We use 'procedure' because disciplinary procedures are formally recognised or official.
discrimination
Use 'discrimination' and 'discrimination at work' as broad terms. Where it's relevant, make it clear that harassment and victimisation are types of discrimination.
For example:
- 'Discrimination law (Equality Act 2010) protects people against discrimination at work – this includes harassment and victimisation.'
- 'You should try to work out the type of discrimination you've experienced.'
Do not use 'treated unfairly' or 'unfair treatment' when you're defining discrimination. These terms can be subjective.
For direct discrimination, use 'put at a disadvantage and treated less favourably'.
Avoid 'discrimination, bullying and harassment' where possible. This is because harassment is a type of discrimination, and bullying is not covered by discrimination law. However, it's okay to use it when:
- you're talking about a policy, for example 'Your organisation might have a policy on discrimination, bullying and harassment'
- you have limited space and need to make it clear that what you're writing about includes bullying and harassment
Also check the style for:
early conciliation
Use lower case, not 'Early Conciliation'.
In content for claimants, use the content pattern for explaining that early conciliation is free and confidential.
Also check the style for claimant, respondent, representative
early conciliation certificates
Use 'early conciliation certificate' for the certificate Acas issues when someone wants to make a claim to an employment tribunal.
When referring to a COT3 – an agreement reached between parties during early conciliation – use:
- 'conciliation agreement (COT3)' on the first mention
- 'COT3' on following mentions
elearning
Use 'online training' wherever possible as it's more widely used and understood.
If you have to use 'elearning', do not use a hyphen – 'elearning' not 'e-learning'.
email addresses
If you want to direct users to an email address, make sure it's at the end of a sentence. Do not use a full stop because users might accidentally copy this as part of the email address.
For example:
If you need the template in a different format, or you cannot download it, email digital@acas.org.uk
Also check the style for:
employee
Use 'employee' or 'worker' sensitively because they have specific legal meanings.
We use 'employees' colloquially when rights apply to anyone with employee or worker employment status.
If you need to refer to a specific employment status, use the phrase 'legally classed as an employee' or 'legally classed as a worker'. Link to the relevant chapter in our employment status advice.
For example, 'This does not apply if you are legally classed as a worker.'
employee assistance programme
On first mention, write as 'employee assistance programme (EAP)'. After that, write as 'employee assistance programme'. Use lower case. Do not use EAP on its own.
employee representative
Use the content pattern for employee representative
employer and employee (your)
Refer to 'your employer' or 'your employee' where possible to add a more personal feel. Avoid things like 'the employer or employee' if you can use 'your'.
employment tribunal
Use the phrase 'make a claim to an employment tribunal'.
Do not write 'at employment tribunal', 'take to court' or 'make a court claim'.
When writing for the Acas website, use the content pattern for making a claim to an employment tribunal.
employment tribunal form ET1
Use the following:
'form ET1, for making an employment tribunal claim'.
employment tribunal time limits
Use the content pattern for employment tribunal time limits
enhanced
Use the content pattern for enhanced and contractual entitlements
entitlement
Although not plain, we use 'entitlement' if users are familiar with the word as part of a well-used term. For example, 'your holiday entitlement', 'your National Minimum Wage entitlement'.
But where it's likely to be less understood, replace with 'rights'. For example, 'your employment rights'.
examples
Use examples to make things clearer. Do not rely on them – users can skip examples, so the content needs to make sense without them.
When writing examples for the Acas website, use the content pattern for examples.
names and pronouns
If you use names in examples:
- do not use names that imply the person must be a man or a woman
- use the pronouns 'they', 'them' and 'their'
- use a diverse range of names
Avoid using lots of names in one example. It can be clearer to name one person and then refer to others without using their name. For example, 'their manager'.
Avoid using names for a company or organisation. If you need them to make examples clear:
- check they're not real company or organisation names
- do not portray the company negatively
- make the names as different from each other as possible, to avoid confusion
fire and rehire
Use 'dismiss and rehire', not 'fire and rehire'.
The first time we mention it on a page we can give the legal term 'dismissal and re-engagement' and say this is sometimes known as 'fire and rehire'.
We avoid using 'fire and rehire' because Acas does not encourage fire and rehire practices.
garden leave
On first mention, say 'garden leave (or gardening leave)'. Explain that this is when an employer tells an employee not to work some or all of their notice.
After that use 'garden leave'.
GDPR or UK GDPR
Use 'GDPR' when talking about data protection generally.
For example, 'You should check all relevant policies, including data protection (GDPR)'.
Use 'UK GDPR' if you’re referring to the specific legislation.
For example, 'This privacy notice explains how and why Acas processes your personal data under the General Data Protection Regulation (UK GDPR)'.
good practice
Not 'best practice'.
grievance procedure
Not 'grievance process'. We use 'procedure' because grievance procedures are formally recognised or official.
Also check the style for raising a problem at work
guidance
harassment
Make it clear that harassment is a type of discrimination covered by discrimination law (Equality Act 2010). This is relevant for 7 of the 9 protected characteristics.
The law on harassment does not cover the protected characteristics 'marriage and civil partnership' and 'pregnancy and maternity'.
Also check the style for:
headings
Do not use:
- questions
- technical terms unless you've already explained them
- 'introduction' as your first section – just give the most important information
Write short, descriptive headings.
Use H2 and H3 headings to structure a page. If a page has multiple heading levels, follow each heading with some paragraph text to help explain the section. Do not go straight from a H1 to a H2, or a H2 to a H3, without any text in between.
Also check the style for titles for webpages
hearing or meeting
Use 'hearing' to refer to what is usually the final meeting in the following procedures:
- disciplinary
- appeal – this could be for a disciplinary or grievance outcome
Use 'meeting' when referring to:
- any investigation meetings
- grievance meetings
On first mention of 'hearing' or a grievance meeting, use the content pattern for discipline, grievance or appeal hearing or meeting.
helpline
When referring to the Acas helpline:
- always use 'Acas helpline' – never just 'helpline'
- use 'contact the Acas helpline'
Avoid phrases like 'call the Acas helpline' or 'speak to an adviser'. 'Contact the Acas helpline' is more inclusive and more accurate – if someone cannot use a phone or Relay UK to call us, they can contact us by email.
When writing for the Acas website, use the content pattern for the Acas helpline.
holiday entitlement
Use 'holiday entitlement', not 'annual leave', as the default term.
Use 'holiday entitlement' to refer to statutory holiday entitlement. If referring to non-statutory holiday entitlement, follow the enhanced and contractual entitlements content pattern.
You can use slightly different language if you need to. For example:
- 'paid holiday' when you need to be specific about the pay aspect
- just 'holiday' when referring to the general concept of holiday, for example 'taking holiday'
- just 'holiday' where it's clear that you mean 'holiday entitlement', to avoid repetition
hybrid working
When addressing employers, use 'hybrid working':
- as a noun, preferably
- as a verb, only when unavoidable
Do not use:
- 'hybrid work' or other derivatives – for example, 'as a hybrid worker'
- 'hybrid' separately – for example, 'in a hybrid way'
- 'hybrid working' prefixed by 'do', 'doing' or 'done' – for example, 'if you're doing hybrid working'
Avoid using 'hybrid working' when addressing employees. Consider using 'working from home' or 'flexible working' instead.
Also check the style for working from home
hyphenated words
Use hyphenated words when they form an adjective. For example:
- 4-week notice period
- lay-offs
- pro-rata
- rolled-up holiday pay
- short-time working
- work-life balance
- zero-hours contract
Someone can 'work full time' (no hyphen) or do 'full-time work' (hyphen).
intersex
Use 'variations of sex characteristics (VSC)'.
Use either 'people with' or 'people who have'.
On first mention, say that some people use the terms 'intersex' or 'differences in sex development (DSD)'.
inverted commas or 'quote marks'
Use 'straight' inverted commas, not ‘curly’ (slanted) ones.
If the term is a link, do not use inverted commas. For example: constructive dismissal
Also check the style for legal terms
italics
Do not use italics because:
- they can make text more difficult to read
- people who use screen readers will not get any meaning from them
lawful and unlawful
Avoid using 'lawful' or 'unlawful'.
Instead of using 'lawful', use:
- 'legal'
- 'by law'
- 'following the law'
Instead of using 'unlawful', use:
- 'against the law'
- 'not following the law'
This is because users do not always understand the difference between 'legal' and 'lawful' or 'illegal' and 'unlawful'.
You can use 'lawful' and 'unlawful' if it's part of the name of a legal claim, for example 'unlawful deduction from wages'.
Also check the style for acts of law
legal advice
Use 'legal advice'. Do not use 'legal opinion', 'independent advice' or 'professional advice'.
Avoid linking to the legal advice page. The Acas helpline is almost always a better next step.
Also check the style for helpline
legal terms
Use 'inverted commas' for legal or official terms being introduced for the first time. Do not use them after that.
When using a legal term, put the legal term first, followed by the plain English definition. Avoid putting definitions in brackets where possible.
Example in a bulleted list:
- 'express terms' – specific terms agreed in writing, such as the employee's pay and working hours
Example in a paragraph:
'Failure to make reasonable adjustments' is a type of discrimination. It can happen when an employer does not make reasonable adjustments for someone who needs them.
Also check the style for inverted commas
length of service
When referring to situations where someone needs to have worked for their employer for a certain length of time, use the content pattern for length of service.
LGBT+
Use 'LGBT+' as a general term.
On first mention, explain that this stands for lesbian, gay, bisexual and transgender, plus other groups.
links
When adding links, use the content pattern for linking.
long covid
Use 'long covid'.
Only use a capital 'L' if it's at the start of a sentence.
may
Avoid using 'may' if it could be wrongly interpreted as permission to do something. Use 'might' instead.
mental health
Use 'mental health' as a broad term, for example when you mean both good or poor mental health.
Use 'mental health problems' as a general term for when poor mental health affects day-to-day life.
You can also use:
- 'poor mental health'
- 'mental health condition' – when you're writing about a diagnosed condition
- 'mental ill health' – this is a term often used in HR
Use language like:
- 'someone who has schizophrenia'
- 'someone with depression'
- 'someone with poor mental health'
Do not use 'mental impairment' unless you need to quote the law.
Do not use words that are offensive or negative. For example 'suffering from depression'. Instead use 'someone who has depression'.
Also check the style for disability
might
If you use 'might', try to explain how it would apply.
For example, 'You might be able to make a county court claim if your employer's reference was misleading or inaccurate'. This is more useful than 'You might be able to make a county court claim'.
minimum wage
Use 'the minimum wage' as a general term.
Use 'the National Minimum Wage' or 'the National Living Wage' when referring to these specifically.
mother or birth parent
Use 'mother or birth parent' when talking about someone who is pregnant or gives birth.
Take care when using 'birth parent' in a different context as it can have a wider meaning. For example, 'birth parents' can mean the parents of a child who's being adopted.
must
Use 'must' if there is a legal obligation for someone to do something.
Use 'can' or 'should' if something is guidance or good practice.
Where possible use active sentences, for example 'you should'.
navigation boxes
Use the content pattern for navigation boxes.
non-binary
Use 'non-binary' not 'nonbinary' or 'non binary'.
Define a non-binary person as 'someone who does not see themselves as exclusively a man or a woman'.
okay
Use 'okay'. Not 'ok' or 'OK'.
organisation
Use 'organisation' instead of 'business', 'company' or 'workplace'. This is to include non-commercial employers like charities.
Also check the style for workplace
partner, spouse
Use 'partner' to refer to the person someone is in a relationship with whether they're married or not.
Do not use 'spouse'.
If you need to talk about specific types of partner:
- try to use 'married to' instead of 'husband or wife'
- always include 'civil partner' when talking about being married
- list them alphabetically
payslip
One word, no hyphen. Not 'pay slip'.
please
Avoid using 'please' in calls to action. 'Read the full CIPD report', not 'Please read the full CIPD report'.
We might include please if we're asking the user to do us a favour. For example, 'please take part in our survey'.
policy
A policy is the rules an employer has for handling a specific issue or situation. The employer's procedure or process for handling a specific issue or situation will be outlined in the policy.
For example, an employer's grievance policy will outline the grievance procedure everyone should follow.
pregnancy and maternity
Use 'and' when you mean the protected characteristic, not 'pregnancy or maternity'.
Also check the style for:
procedure
A 'procedure' is a process that is formally recognised or is an official way of doing something.
Also check the style for:
protected characteristics
Use lower case. Use 'protected characteristics' with inverted commas the first time you mention the term. List them in alphabetical order.
When you need to write out the full list, use this wording:
- age
- disability
- gender reassignment
- marriage and civil partnership
- pregnancy and maternity
- race
- religion or belief
- sex
- sexual orientation
Check which ones you need to include. For example, the law on harassment does not cover marriage and civil partnership or pregnancy and maternity.
Also check the style for discrimination
putting something in writing
Always explain how to put something in writing.
For example: 'You should put this in writing, for example in a letter or email'.
Where it means something different, make that clear. This will depend on the context. For example, it could mean writing something in an employment contract or sharing a written policy.
race and ethnicity
Be as specific as possible when you're talking about ethnicity.
Where you need to group people from different ethnic minority backgrounds, use 'ethnic minorities' or 'ethnic minority'. For example 'ethnic minority employees'.
Do not use BAME (black, Asian and minority ethnic) or BME (black and minority ethnic). Unless you're explaining terms people use.
Refer to race when you're talking about:
- the protected characteristic
- an employee race network or race allies
In most other cases, refer to ethnicity.
When talking about ethnicity, use the guidance on writing about ethnicity from the Race Disparity Unit on GOV.UK.
raising a problem at work
When writing for the Acas website, use the content pattern for raising a problem at work.
reasonable adjustments
Do not use inverted commas.
Always link to the reasonable adjustments advice in website content.
Use the content pattern for reasonable adjustments.
references
Research reports use Harvard referencing style.
We follow the GDS style guide for punctuation and styling.
We differ from the GDS style guide in the use of some Latin terms:
- we use 'et al' (meaning 'and others'), as this is expected in Harvard referencing style
- we do not use 'ibid' (short for 'ibidem', meaning 'in the same place'), or replace it with an English alternative – we just repeat the reference
For example, this sentence contains a simple reference (Abbott R et al, 1985). This sentence repeats the same reference (Abbott R et al, 1985).
Find more guidance on:
related content
Use the content pattern for related content links when adding links in the 'related content' section of a page.
Relay UK text relay
Use Relay UK text relay the first time it's mentioned, then 'Relay UK' or 'text relay' after that.
Include the link to Relay UK in the first mention.
Do not say Relay UK is for people with specific disabilities or conditions. Say 'if you cannot hear or speak on the phone' instead. Find example wording on the contact page.
remote working
Use 'remote working' for definitions. Use 'working from home' in all other instances.
We use 'remote' to be factually accurate in definitions. But 'working from home' is the most common type of remote working and the most popular search term.
For example, 'Hybrid working is a type of flexible working where an employee splits their time between the workplace and remote working.'
Also check the style for working from home
representative
Check the style for claimant, respondent, representative
respondent
Check the style for claimant, respondent, representative
signpost
Do not use the verb 'signpost'. Use plain English.
For example, do not write 'signpost staff to any support that's available'. You could write 'tell staff how to get support'.
slashes
Do not use slashes to mean 'or'. For example:
- 'an employee or worker', not 'an employee/worker'
- '3 or 4 times', not '3/4 times'
Also check the style for and/or
small and medium-sized enterprise
Write as 'small and medium-sized enterprise (SME)' on first mention.
After that, use 'small and medium-sized enterprise'.
statutory leave and pay for parents
Always write these entitlements in full. Use lower case and do not use initialisms:
- statutory maternity leave
- statutory maternity pay
- statutory paternity leave
- statutory paternity pay
- shared parental leave
- shared parental pay
- statutory adoption leave
- statutory adoption pay
Also check the style for capitalisation and title case
subject access request
Use 'subject access request (SAR)' instead of 'personal data request'. This is because 'subject access request' or 'SAR' are more popular Google search terms.
summaries
Pages on the Acas website have 'summaries'. These are not displayed to users on the published page.
A summary might appear:
- in search results
- on landing pages that link to the page
Write summaries that:
- are shorter than 160 characters, including spaces
- describe the page's content in a sentence or short paragraph
- include words and phrases that do not appear in the title
- use full sentences and the active voice
Also check the style for titles for webpages
surrogacy
Check the style for adoption and surrogacy
telephone numbers
Use 'phone' rather than 'telephone', but use 'contact' wherever possible because it's more active and inclusive.
Also check the style for:
time periods
When writing about time periods you should follow what the relevant legislation says.
For example, if the legislation uses '12 months', use that instead of 'a year' or '1 year'.
titles for webpages
Every page on the Acas website has a title. It appears on the page as an H1 heading.
Write titles that:
- are shorter than 65 characters, including spaces
- describe the page's content and purpose in a few words
- have the most important and specific words first
- are unique – different to any other page's title
In multi-chapter guides, each page title is in this format: [guide title] - [chapter title]. This means the chapter title and guide title together should be under 65 characters. This includes spaces and the dash.
For publication titles, use colons. For example, 'Managing workplace conflict: the changing role of HR'.
For public consultation titles, use en dashes. For example, 'Call for evidence on non-statutory flexible working – Acas response'.
Also check the style for:
- headings
- summaries
- capitalisation and title case – including capitalising job titles
trade union representative
When saying that someone can get advice or support from a trade union representative, use the content pattern for trade union representative.
transcripts
When publishing a transcript for an audio or video file, follow the transcript guidelines.
transgender
Use 'transgender' as the main term when writing about gender reassignment.
Use 'trans', 'trans man' and 'trans woman':
- if you're explaining other terms people might prefer
- in examples
Do not use 'transsexual' unless you're quoting the law.
trigger points
When referring to absence trigger points:
- do not use inverted commas
- link to the absence trigger points advice
video meetings or calls
Use 'video meetings' or 'video calls' instead of 'video conference-calling technology'. These terms are easier to understand and are more popular Google search terms.
Avoid giving examples of technology like Zoom, unless it's necessary.
If you need to mention the technology, say 'using', not 'over' or 'through'. For example, 'Acas training is provided remotely using Zoom'.
worker
working from home
Use 'working from home' instead of:
- 'homeworking'
- 'home working'
- 'remote working'
Also check the style for remote working
workplace
Use 'work' or 'at work' instead of 'workplace' if we’re talking about something that happens while working. For example, 'managing discrimination at work'.
This is because not everyone has a workplace, for example they could be a driver or working from home.
You can use 'workplace' where it means an actual place of work, for example a factory, an office or a shop. It's still best to be specific, for example use 'shop' if the only workplace you're referring to is a shop.
Also check the style for organisation
workplace adjustments
In most cases use 'reasonable adjustments'.
You can use 'workplace adjustments' if you're referring to physical changes at the place of work, for example installing a ramp.
Also check the style for reasonable adjustments
written statement
On first mention, write the full legal term 'written statement of employment particulars'.
After that, use 'written statement', not 'written terms'.
Also check the style for legal terms
zero-hours contract or worker
Not 'zero-hour' or 'zero hours'.