Reasonable adjustment confirmation letter

Template for an employer to confirm an employee's reasonable adjustments. Free to use.

An employer must make reasonable adjustments for disabled employees. A disability can be a physical or mental health condition.

Find out more about reasonable adjustments

You can copy and paste the template text into an email or document.

Template

[Today's date]

Dear [name of employee],

I am writing to confirm your reasonable adjustment request.

We met to discuss your request for reasonable adjustments on [date].

[Give a summary of the meeting and the request. Include the specific concerns about work and the adjustments discussed].

We agreed to put in place the following reasonable adjustments to support you. [Give specific details of the adjustment and the expected outcome].

We agreed to review the adjustments in [time period] to see how the adjustments are working for you and for [name of organisation].

We agreed that this review will take place [give details on how, for example face to face with a line manager or by email].

If you want to discuss the adjustments before the review, [give details of how to do this, for example talk to your line manager].

Yours sincerely,

[Signature and full name of manager / employer]

Download this template

If you need the template in a different format, email digital@acas.org.uk

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